The Reports section gives you a snapshot of your business without any manual calculation. It covers revenue, outstanding and overdue invoices, cash flow, invoicing totals, and booking activity. It's a snapshot, not a deep analytics dashboard, designed to answer the questions that matter to a small business owner: how much have I earned, how much do I have outstanding, and how much is overdue?
To open Reports: click Reports in the left-hand menu.
What's on the Reports page
Revenue at a glance
- Revenue today, cash collected (invoices marked paid) so far today.
- Revenue this month, total paid invoices in the current calendar month.
- Outstanding, invoices sent to clients that haven't been paid yet. Click through to the Invoices page to see the details.
- Overdue, invoices past their due date. The number you want to keep as close to zero as possible.
Cash flow this month
A simple breakdown of money in and money out for the current month, paid by clients, refunded to clients, and the net figure. This is your net revenue for the month: what you've actually collected after any refunds. Useful at month-end for checking how you're doing against your targets.
Invoicing summary
Below cash flow is an invoicing breakdown covering three numbers:
- Paid this month, total value of invoices paid so far this month, and how many invoices that represents.
- Awaiting payment, the total owed on sent invoices not yet paid. This matches the Outstanding figure above.
- Unbilled bookings, completed bookings that haven't had an invoice raised yet. If this number is above zero and you're not expecting it, it means you've forgotten to bill for some completed work. Check it regularly if you create invoices manually rather than using automation.
Booking activity
Alongside the financial figures, Reports surfaces booking activity, how many bookings you've taken, completed and had cancelled across the period. It's a quick way to see whether the diary is filling up or quieter than usual, without scrolling through the Calendar.
When to check Reports
- End of each week, look at outstanding invoices. Any that are 7+ days old and unpaid? That's a gentle nudge to follow up.
- End of each month, check revenue this month against last month. Seeing growth over time is motivating. Spotting a dip early means you can react.
- Before speaking to your accountant, the summary gives you the headline numbers quickly without digging through individual invoices.
More detailed reporting is coming. Barclo's roadmap includes revenue charts, top clients by spend, and service breakdown reports. The current Reports page covers the essentials, the numbers that matter most day to day.
The dashboard gives you a quick version of Reports every time you log in. The stat cards on the dashboard (Today's bookings, Revenue today, Outstanding) are a lighter version of this same information. If you want the full picture, come to Reports. If you just want a quick check-in, the dashboard is enough.
If you spot something that doesn't look right, drop us a line at [email protected] and we'll take a look.